MANUAL-I

Particulars of organisation, functions and duties

(Section 4(I) (b) (i)

1. Aims and objectives of the organisation

To promote sports & games in the district and implement various schemes of Govt.

2. Mission/Vision

To improve the performance of Sports person and establish the District as one of the leading sports district in the State

3. Brief history and back ground for its establishment

With a view to broad base sports activities, the district level post of S.S.o. was created in the year 1975 and since then has been functioning as an integral part of District Administration.

4. Organisation Charts.

5. Allocation of Business
1. To organise Block/Dist. Level sports Competition
2. To aid dist. Level sports Association.
3. To create and develop infrastructure at rural areas as well as Dist. Headquarter.
4. To recommend Small Sports Association for financial assistance.
5. To organize youth activities
6. To conduct talent scouting for admission of talent in sports Hostels.
6. Duties to be performed to achieve the mission.
1. To act as nodal officer.
2. To keep close liaison with Panchayat and Block functionaries/Educational institutions/Sports Clubs/N.G.Os etc and involve them in programme/activities.
3. Timely execution of various programmes.
7. Details of Services rendered
1. To create mass awareness and broad base sports and games in the dist.
2. Provided opportunity to rural and urban talents for admission in to sports Hostels.
3. Provided Sports talent scholarship forms of State Govt/SAI and recommended their names for availing the same.
4. Recommended Small Sports Associations for financial assistance.
5. Recommend the names for sports pension etc.
8. Citizens interaction

Maintain cordial relationship with public

9. Postal address of the main office attached/subordinate office/field units etc.

Collectorate, Balasore

10. Map of office location

Dist. Sports Office is functioning in Collectorate Building

11. Working hours both for office and public

Office working hours-10 A.M. to 5 P.M.

12. Public interaction, if any

Inter action with public during outdoor sports programmes and also for disposal for continue work

13. Grievances redress mechanism

Grievances are heard during office hour and disposed of which are within the jurisdiction of D.S.O and rest are forwarded to higher authorities for needful action.

MANUAL-2

Powers and duties of office and Employees

(Section-4 (10 9b) (ii)

Powers and duties of office and staff

Sl. No.	Designation of Post	Powers				Duties
		Administration	Financial	Statutory	Others
1	Dist. Sports Officer	Being the nodal officer for Sports & Youth Services, Deptt. in the district the D.S.O. implement all the scheme/programmes policies/activities e.g. Rural sports, Women Sports, Talent scouting, youth festival and other youth activities, etc. He also keep liaison Dist. Ath. Assn. And other sports clubs/organization, forwards/recommends applications for scholarship, financial assistance to sports pension, sports and youth Awards etc.	Not Vested with Financial Power	To ensure and function for the promotion of Sports and games in the Dist.		To actively involve in all sports related activities as a facilitator.
2	Accountant	-	-	-	-	Perform duties in regard to maintenance of all files, records etc. To process files and put up to officer for further action.
3	Jr. Clerk- cum- Storekeeper Sports Hostel	-	-	-	-	Maintain Accounts of sports Hostel and other Establishment matter
4	Coaches	-	-	-	-	1. To organize coaching camps 2. To impart regular Coaching in sports hostel and D.C.C.. 3.To assist the conduct of Various sports and Y.S. programmes.

MANUAL-3

Procedure followed in decision-making process

(Section-4 (1) (b) (iii)

The procedure can be described both in narrative form and through flow process chart. In narrative form the stages through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval may be explained.

Flow process chart official transactions.

Sl. No.	Activity	Level Action	Time frame
1	Receipts of Daks in shape of a) directions/instructions of Deptt. and other general correspondence are examined and processed at D.S.O. level and put up to A.D.M./Collector for approval and disposal.	Head Clerk D.S.O. A.D.M. Collector	1-3 day -do- -do-

MANUAL-6

A statement of the Categories of documents that are held by it for under is control.

(Section-4 (1) (b) (vi)

Details of the records available may be made in a statement forum, wing wise unit wise, branch wise and it may be got tabulated, indexed and catalogued.

A Statement of the categories of documents held.

Sl. No.	Nature of Record	Details of information available	Unit/section where available	Retention period where available
1	Receipt	Entry of all records received	Sports section	Up to date
2	Issue Register	Issue of letter to proper quarters	Sports section	Up to date
3	Stamp Account	Maintenance of stamp account of Sport Section	Sports section	Up to date
4	Stock Register	Entry of stationary, Sports goods and other material.	Sports section	Up to date
5	Guard files	Important orders, circular maintain	Sports section	Up to date

MANUAL-7

The names, Designations & other particulars of the public Information officers

Public information officer

Sl. No.	Name	Designation	STD code	Ph. No. Office/Home	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Sri Gyana Ranjan Parida	Dist. Sports Officer, Collectorate ,Balasore	-	-	-	-	Collectorate, Balasore

First appellate Authority

Sl. No.	Name	Designation	STD code	Ph. No. Office/Home	Fax	E-mail	Address
1	2	3	4	5	6	7	8
1	Dr. A.C.Padhiary , IAS	Collector, Balasore	06782	262001	262003		Collectorate, Balasore