19

Manual – 1

Particulars of Organisaiton, functions and duties

Section 4(1) b(i)

1. Aims and objectives of the Organisation :

To plan and undertake activities for promotion, preservation and dissemination of culture in the district particularly dance, drama, music, literature and fine art.

2. Mission / Vision :

To spot the talents in the field of dance, drama, music and fine art, improve their standard of performance by organizing programmes and competitions, to spot age old indigent and renowned artists and help them getting indigent artist pension, to recommend the cases of cultural organizations to Government in department of culture for getting cultural grant and library grant.

3. Brief History and Back ground for its establishment :

In order to promote, preserve and disseminate culture in the district through various programmes and activities the post of District Culture Officer was created in the district in the year 1986 and since then District Culture Office has been functioning as an integral part of the District Administration.

4. Organisation Charts :

Collector

A.D.M

District Culture Officer

No Clerk District Museum District Library

1) Peon 1) Library Asst.

2) Watcher 2) Library Attendant

3) Watcher

Since creation of this post and office no clerical post has been created nor any one posted.

5. a) To organize Block / District Level Cultural Competition.

b) To recommend for financial assistance to Registered Cultural Organisations and Libraries.

c) To create and develop infrastructure in the district through government grant.

d) To organize Cultural programs and competitions among school students and youths.

e) To spot talents in the fields of dance, music, fine art etc.

6. Duties to be performed to achieve the mission.

a) To act as Nodal officer.

b) To keep close liaison with Dance and Music Teaching Institutions / Registered Cultural Organisations / Registered Libraries and involve them in porgrammes / activities.

c) Execution of various programmes.

d) Review of activities of grantee cultural organizations and libraries.

7. Details of Services Rendered :

a) To create awareness for promotion and preservation of culture in the district.

b) To recommend registered dance, music teaching institutions / Cultural Organisations / Libraries for getting financial assistance from the Government in Department of Culture.

c) To recommend the names of indigent but renowned artists to Govt. for indigent artist pension.

8. Citizens Interaction :

Maintain cordial relationship with public.

9. Postal address of the main office / attached subordinate office :

a) District Culture Office, Collectorate Campus, Balasore.

b) District Museum : At.- Mallikashpur, P.O.- Motiganj, Dist.- Balasore.

c) District Library : At.- Mallikashpur (Near Shantikanan), P.O.- Motiganj, Dist.- Balasore.

10. Map of Office Location :

District Culture Office is functioning in Collectorate building.

11. Working hours both for office and public :

Office working hours 10 A.M. to 5 P.M.

12. Public Interaction, if any :

Interaction with public during organization of programmes and also for disposal for routine work.

13. Grievances redress Mechanism :

Grievances are heard during office hour and disposed of, which are within the jurisdiction of D.C.O. and rest are forwarded to higher authorities for needful action.

Manual – 2

Powers and duties of Office and Employees

Section 4(1) b(ii)

Powers and duties of Office and Staff

Sl. No.	Designation of post	Powers				Duties
Sl. No.	Designation of post	Administration	Financial	Statutory	Others	Duties
1.	District Culture Officer	Being the nodal officer for department of Culture, Orissa in the district, the D.C.O. implements all the schemes / programmes/ policies, activities relating to the Department of Culture, Orissa. He keeps liaison with District Administration Registered Cultural Organisations, Libraries of the district. He recommends applications for financial assistance to Culture Organisations and libraries.	D.C.O. vested with drawing & disbursing power relating to salary & other claims of his office employees. No other financial power vested with him.	To ensure and function for promotion of Culture in the district		To actively involved in all culture related activities as a facilitation.
2.	Library Asst.					Perform duties relating to maintenance and preservation of books in the Dist. Library & Magazines to readers coming to library.

Manual – 3

Procedure followed in decision making process

Section 4(1) b(iii)

The procedure can be described both in narrative form and through flow process chart in narrative form the stages through which a proposal passes, the levels at which it gets examined and the final authority to which it has to go for approval may be explained.

Flow Process Chart Official Transactions

Sl. No.

Activity

Level Action

Time Frame

Receipts of Daks in shape of a directions instructions of Deptt. and other general correspondence are examined and processed of at D.C.O. Level and put up to A.D.M / Collector for approval and disposal.

D.C.O.

A.D.M./

Collector

1-3 days

Manual – 4

Norms set for discharge of function

Section 4(1) b(iv)

Details of norms and standards set out can be given in respect of various activities.

Illustration

Sl. No.	Activity	Time		Remark
		Frame	Norm

Manual – 5

Rules, Regulations, Instructions manuals and records for discharging functions

Section 4(1) b(v)

A statement of the categories of documents that are held by it or under its control.

Sl. No.	Categories of the document	Name of the documents & its introduction in one line.	Procedure to obtain the documents	Held by / under control of
1.	Personal filed of all employees			Dist. Culture Officer, Balasore
2.	Files relating to establishment matters.			- Do -
3.	Files relating to Accounts matter.			- Do -
4.	Audit & Inspection Files			- Do -
5.	Files relating to grant of financial Assistance to Registered Cultural Organisations.			- Do -
6.	Files relating to grant of indigent Artist Pension.			- Do -
7.	Files relating to organization of National Days Programmes.			- Do -
8.	Files relating to various Celebrations.			- Do -
9.	Files relating to organization of Dance, Music Competition and Fine Art, Competitions.			- Do -
10.	Files relating to R.R.R. L.F. grant to Libraries.			- Do -
11.	Files relating to Building Projects of the Office.			- Do -
12.	Files relating to Miscellaneous matters.			- Do -

Manual – 6

A Statement of the categories of documents that are held by it for under its control

Section 4(1) b(vi)

Details of the records available may be made in a statement forum, wing wise, unit wise, branch wise and it may be got tabulated, indexed and categorized.

Sl. No.	Nature of record the document	Details of Information available	Unit/Section where available	Retention period where available
1.	Receipt Register	Entry of all records received.	Culture Office	Up to date
2.	Issue Register	Issued of all to proper quarter.	Culture Office	Up to date
3.	Stamp Account Register	Maintenance of stamp Account of Culture Office.	Culture Office	Up to date
4.	Stock & Store Register	Entry of Stationary and other items.	Culture Office	Up to date
5.	Guard files	Important orders, circular maintained.	Culture Office	Up to date

Manual – 7

Names, Designation & other particulars of the Public Information Officers.

Section 4(1) b(vii)

Public Information Officer

Sl. No.	Name & Designation	STD Code	Phone No.	FAX	E-mail	Address
1	2	3	4	5	6	7
1.	Smt. Maitreyee Bhatacharya, O.A.S. Deputy Collector, Establishment.	06782	--	--	--	Collectorate, Balasore.

A. P. I. O.

Sl. No.	Name	Designation	STD Code	Phone No.	FAX	E-mail	Address
1	2	3	4	5	6	7	8
1.	Sri K. C. Biswal	Dist. Culture Officer, Balasore	06782	--	--	--	Collectorate, Balasore.

First Appellate Authority

Sl. No.	Name	Designation	STD Code	Phone No.	FAX	E-mail	Address
1	2	3	4	5	6	7	8
1.	Sri S. Jena, O.A.S. (I), Sr.	A.D.M,, Balasore	06782	262120	--	--	Collectorate, Balasore.

Manual – 8

A statement of Boards, Council, Committees and other Constituted.

Section 4(1) b(viii)

List of Boards, Councils, Committees etc.

Sl. No.

Name of Address of the body

Main functions of the body

Constitution of the body

Date of constitution

Date up to which valid

Whether minutes open to public

Frequency of meetings

Remarks

District Council of Culture

Promotion of culture

The committee is Chairmanship of Collector with officials and non official members

23.05.1995

---

As per the decision of the chairman

Manual – 9

Section 4(1) b(ix)

Sl. No.	Name	Designation	STD Code	Phone No.	FAX	E-mail	Address
1	2	3	4	5	6	7	8
1.	Sri K. C. Biswal	District Culture Officer	06782	--	--	--	Collectorate, Balasore.
2.	Smt. Hemalata Panda	Library Asst.					Dist. Library At.-Mallikashpur P.O.- Motiganj Dist.- Balasore
3.	Smt. Annapurna Nanda	Library Attender					- Do -
4.	Sri Kuanr Majhi	Watcher					- Do -
5.	Sri Renta Majhi	Peon					Dist. Museum At.-Mallikashpur P.O.- Motiganj Dist.- Balasore
6.	Sri Tapan Kumar Das	Watcher					- Do -

Manual – 10

The Monthly Remuneration received by each of the Officer and Employees.

Section 4(1) b(x)

Sl. No.	Name Designation	Monthly Remuneration (Pay + D.A. + H.R.A.)
1.	Sri K. C. Biswal, Dist. Culture Officer.	Rs. 39,992/-
2.	Smt. Hemalata Panda, Library Assistant.	Rs.18,385/-
3.	Library Assistant., (Vacant)	-
4.	Sri Kuanr Majhi, Watcher.	Rs.14,442/-
5.	Sri Renta Majhi, Peon.	Rs.13,395/-
6.	Sri Tapan Kumar Das, Watcher.	Rs.13,395/-

Manual – 12

The manner of Execution of Subsidy Programme.

Section 4(1) b(xii)

List of Institutions given subsidy.

Sl. No.

Name & Address of the Institution

Purpose for which subsidy provided

No. of beneficiaries

Amount of subsidy

Previous years utilization progress

Previous years achievements

No subsidy scheme on Culture is in operation

Sl. No.

Name & Address of the Institution

Purpose for which subsidy provided

Amount of subsidy

Scheme and criterion for selection

No. of the subsidy given in past with purpose

Does not arise

Manual – 13

Particulars of recipients of concessions, permits or authorizations granted

Section 4(1) b(xiii)

List of beneficiaries

Sl. No.

Name & address of the beneficiaries

Nature of concession permit authorization provided

Purpose for which granted

Scheme and criteria for selection

No. of times similar concession given in past with purpose

No such scheme are detail in sports section

Manual – 14

Information available in an electronic form

Section 4(1) b(xiv)

Details of Information

Sl. No.

Activities for which electronic date available

Nature of information available

Can it be shared with public

Is it available on website or is being used as back end data base

Not yet maintained by Culture Section.

Manual – 15

Particulars of facilities available to citizens for obtaining information.

Section 4(1) b(xv)

Facilities available for obtaining information.

Sl. No.	Facility available	Nature of information	Working hours
1.	Information Counter
2.	Website
3.	Library
4.	Notice Board	Public Notice	10 A.M. to 5 P.M.